USCAP Privacy Policy

Last Updated: September 13, 2019

United States and Canadian Academy of Pathology (“USCAP”, ‘us”, “we”, “us”) has developed this Privacy Policy to explain who we are, how we collect, use and share personal information about you, and how you can exercise your privacy rights.

This Privacy Policy describes how we collect and use personal information in the usual course of business, including through our websites, including www.uscap.org, myuscap.org, uscapfoundation.org, interaction.uscap.org, pathologyportal.org, uscapknowledgehub.org, (and any sub-domains or other website which include a link to this Privacy Policy), however accessed and/or used, whether via personal computers, mobile devices or otherwise) or any other means or applications in which you connect with us and your use of our Services. its mobile sites and applications (collectively, “Sites”), and related services, communications and tools that link to this Privacy Policy, and when you interact offline with USCAP or its affiliated companies, or use USCAP services available online at the Sites or offline (collectively the “Services”).

USCAP provides this Privacy Policy to help you make an informed decision about whether to use to use the Services and the choices we offer for you to manage the information we collect.

If you are a resident of the European Economic Area (EEA), please also review Additional Notice to Residents of the European Economic Area in Section 7 below which contains important additional information.

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We recommend that you read this Privacy Policy in full to ensure you are fully informed. However, to make it easier for you to review those parts of this Privacy Policy which apply to you, we have divided up the document into the following sections:

1. Who We Are

The United States and Canadian Academy of Pathology is a non-profit education society that provides educational opportunities to pathologists globally for both members and non-members of the Academy. The United States and Canadian Academy of Pathology is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. USCAP is approved by the American Board of Pathology (ABPath) to offer Self-Assessment credits (SAMs) for the purpose of meeting the ABPath requirements for Continuing Certification (CC).

2. Information We Collect

Information Collected Directly From You. If you create an account to access our Services, contact us, or purchase any of the Products through our Site or Services, you are choosing to give us your personal information, including but not limited to your name, address, email address, phone number, mobile telephone number, or physical contact information about yourself. You may also provide payment information such as credit or debit card information and billing address to purchase our products and services.

Information Imported from Social Networks. We may collect information from you when you interact with our Services through third party social networking services (e.g., Facebook, Twitter, Instagram, Google +) (each and collectively, a “Social Network”). You may also have the option to consent to connecting your activity on our Services with your Social Network information and activity. If you permit a connection, we and that Social Network may be able to identify you and associate information received pursuant to the connection with information we already have about you. Please review the Social Network’s privacy policy and choices for sharing information of any Social Network connected to our Services.

Location.  We collect your location information from your IP address or zip code. The degree to which your location can be identified from your mobile device depends on the device you are using (e.g., laptop, smartphone, tablet or other access device), your choices and how you are connected to the internet (e.g., via cable broadband connection, WiFi, etc.).

Mobile Devices. We may collect additional information from you if you access our Services through a mobile device; for example, your unique device identifier, device’s operating system and mobile carrier.

Information We Collect From Third Parties. In order to enhance our ability to provide relevant marketing, offers and services to you, we may obtain information about you from other sources, such as public databases, joint marketing partners, data providers, social media platforms, as well as from other third parties.

Information Collected Automatically. When using our Sites, certain information is automatically collected by most browsers or through your device (such as your IP address, your operating system, your browser, mobile device information, request information (speed, frequency) and information about how you interact with our Sites and other websites).

Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie. The Services may make use of first or third party cookies (whether session or persistent cookies) and similar technologies, for such things as session management, account access/ authentication, to recognize returning users, for storing and honoring user’s preferences and settings, serving advertising targeted to your interests, combating fraud, maintaining and monitoring the infrastructure of the Services, ensuring security protections, analyzing how our products perform and other analytics purposes, and fulfilling other legitimate purposes as further described in this Privacy Policy. We also use analytics cookies to better understand how our Services are being used by tracking how you interact with the Services and where you click.

You can use controls in your internet browser to limit how the websites you visit are able to use cookies and to withdraw your consent by clearing or blocking cookies. See our Cookie Notice for more information.

3. How We Use Personal Information

We may use the personal information that we collect, create or derive through the Services for a range of reasons, including: 

  • To provide the products you request, process transaction and send you related information, including confirmations and receipts.
  • To provide support and improve the Site and Services and to manage system administration and security.
  • To respond to your comments, inquiries and requests and provide customer service.
  • To link or combine information that we collect directly with information from third-party sources or multiple devices to help understand your needs, provide you with personalized content and provide you with better service.
  • To send you marketing communications, including via email and SMS in compliance with applicable laws and in accordance with your preferences, that we believe may be of interest to you.
  • To personalize your experience on our Sites by presenting products, content and offers tailored to you.
  • For our business purposes, such as data analysis, audits, fraud monitoring and prevention, developing new products, enhancing, improving or modifying our Sites and services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.
  • As we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our Terms of Use; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
  • To carry out any other purpose for which the information was collected, as indicated at the time of collection.
  • To perform other activities that are in our legitimate business interests and consistent with this Privacy Policy and subject to notice to you.

4. How We Share Personal Information

We may share and disclose your personal information with the following types of third parties for the purposes described in this Privacy Policy:

Third Party Platforms. USCAP provides some of its Services through third party platforms such as Shopify and others. When on those co-branded platforms, it is the platform provider who is collecting your information, including, if applicable, processing payments. Your information will be subject to this privacy policy and the privacy policy and practices of that third party platform. Therefore, you should check the privacy policies of those third party platforms who are identified as the entity responsible for powering the platform.

Services Providers. In order to provide our Services to you, it is necessary for us to disclose your information to contracted third parties and service provider partners who perform certain functions of our Services on our behalf. Examples cloud hosting providers (to provide data storage and processing services); communications providers (to process new queries and to manage our emails); third party fulfillment providers (to fulfill products we sell); email providers (to send communications), and other services on our behalf.

Process Payments. Payment information provided to us online is provided directly to authorize.net who will process credit/debit card transactions on our behalf. Authorize.net receives the information needed to verify and authorize your credit card or other payment information and to process your payment for any orders and you should check its privacy policy for how they use the information they receive. In addition, we may disclose information to third parties to verify the authenticity of any financial transaction involving our company or our affiliates.  

Mobile Data. When you access the Service on a mobile device, we may use the information collected internally or in conjunction with our third parties to provide you with location-based Service, such as advertising, search results, and other personalized content that may be relevant to you.

Analyze Information.  We use information about our users to analyze our Service and User behavior and prepare reports which we may share with third parties.

Sharing Information with Marketing Partners. We may selectively share our email list with third party partners so that they may provide you with information about product or service offerings which may be of interest to you, in accordance with your marketing preferences. We will obtain your consent to share your contact details with such partners when we are required to do so You may opt-out of having such information shared for this purpose.

Compliance with laws. We may disclose information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or other legal process (including in response to public authorities to meet national security or law enforcement requirements).

Vital interests and legal rights. We may disclose information where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms of Use or this Privacy Policy, or as evidence in litigation in which we may be involved.

Business transfers. We may share or transfer information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Policy.

Consent. We may share your information with any other person with your consent to the disclosure. We may also share your personal information with any other person with your consent to the disclosure.

Transactional Communications.  We may share your information with our Product Providers for them to provide you with information about the Products you ordered or issues with fulfillment.

5. Accessing and Managing Your Personal Information

We believe it is important for you to be able to access and manage your account and the information you have provided to us and make choices about how it is used.  To inquire about your information, update your information, or change your preferences, you may contact us at privacy@uscap.org or as set out below in Section 16 How To Contact Us. If you have a registered account, you may change your information or your email preferences by logging in to your online account and making updates.

If you are a visitor based in the EEA please see Section 7 below for more information on your data protection rights.

6. Your Choices/How to Opt-Out

Promotional Emails.  Any recipient of promotional emails may opt out of receiving them at any time. To opt out of receiving promotional emails follow the unsubscribe instructions located near the bottom of each promotional email or If for any reason the footer has been cut off by a third-party email service (e.g., gmail) or you wish to submit an unsubscribe request directly to us please email us send an email to privacy@uscap.org with “Unsubscribe from Email” in the subject line. Please be sure to provide us with the email address you wish to opt-out. You may also opt out of receiving promotional emails by going to your online account and changing your preferences.

Transactional Emails.  Please note that even if you opt-out of receiving promotional emails from us, you may still receive transactional receipts and other administrative emails.

Turning Off Tracking Technologies.  Please refer to our Cookie Notice for more information.

Timing and Third Parties.  We will endeavor to comply with your request for changes as soon as reasonably possible. Unless required by law, we are not responsible for informing third parties with whom we have already shared your information of any changes requested pursuant to this section, or for removing information from or causing information to be removed from the databases or records of such entities.

Blocking Cookies.  You can remove or block certain cookies using the settings in your browser, but some of our Services may cease to function properly if you do so. For more information, please see our Cookie Notice.

How We Respond to Do Not Track Signals. Your web browser may have a “do not track” setting which, when enabled, causes your browser to send a do not track HTTP header file or “signal” to each site you visit. At present, we do not respond to this type of signal.

7. Rights for EEA Visitors Only

Legal Basis.  If you are a visitor from the EEA, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you only (i) where we need the personal information to perform a contract with you, (ii) where the processing is in our legitimate interests and not overridden by your rights, or (iii) where we have your consent to do so. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.

If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). 

If we collect and use your personal information in reliance on our legitimate interests (or those of a third party), this interest will normally be to operate our services and communicate with you as necessary to provide our services to you and for our legitimate commercial interest, for instance, when responding to your queries, improving the services we offer, sending you marketing communications about products or offers that we think may be relevant to you, or for the purposes of detecting or preventing illegal activities. We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us at privacy@uscap.org or use the contact details provided below in Section 16 How To Contact Us.

EEA Data protection Rights. If you are located in the EEA, you have the following data protection rights:

If you wish to correct or update your personal information, you can do so at any time by logging into your account or by contacting us or using the contact details provided below in Section 16 How To Contact Us.

If you wish to access or request deletion of your personal information, you can do so at any time by contacting us or using the contact details provided below in Section 16, How to Contact Us.

In addition, in certain circumstances you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information by contacting us or using the contact details provided in below Section 16, How to Contact Us.

If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

You have the right to complain to a data protection authority about our collection and use of your personal information. For more information please contact your local data protection authority.

8. Links to Other Websites

This Privacy Policy only applies to the Sites and Services. Any access to and use of any linked websites or services is not governed by this Privacy Policy but instead is governed by the privacy policies of those third parties. We are not responsible for the information practices of such third parties.

9. How We Keep Your Personal Information Secure

We implement appropriate technical and organizational security measures to protect against the accidental or unlawful access, loss, misuse, deletion or alteration of personal information under our control.  For instance, we use measures such as “Secure Socket Layers” or SSL to protect your personal information when collecting and transmitting your billing information to our payment processor.  However, despite our efforts, no system can completely guaranty that there will never be unauthorized access to your personal information.

10. Retention of Your Personal Information

Your personal information is stored for our own business purposes as disclosed in this Privacy Policy. We may also retain some information from closed accounts so that we can comply with law, prevent fraud, assist with investigations, resolve disputes, analyze or troubleshoot programs, enforce our terms of use, or take other actions permitted by law.  If your account is terminated or suspended, we may also maintain some information to prevent re-registration.

11. International Users

The Service are hosted in the United States or elsewhere. If you are using the Service from outside the United States, your personal information may be transferred to the United States for processing and maintenance in accordance with this Privacy Policy and our Terms.  Please note that privacy laws in the United States may differ from the laws in the country where you are located and may not provide you the same rights or protections for your personal information. However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Policy.

12. Children’s Privacy

The Service are directed to an adult audience. We do not knowingly collect personal information from individuals under 18 years of age and, if we obtain actual knowledge that a user is under 18 years of age, we will take steps to remove that user’s personal information from our systems.

13. California Privacy

Under California Law, California residents have the right to request in writing from businesses with whom they have an established business relationship, (a) a list of the categories of Personal Information, such as name, email, and mailing address, and the type of services provided to the customer that a business has disclosed to third parties (including affiliates that are separate legal entities) during the immediately preceding calendar year for the third-parties’ direct marketing purposes, and (b) the names and addresses of all such third parties. To request the above information, please contact us through our contact form or email us at privacy@uscap.org. Please note that under California law, businesses are not required to respond to such requests more than once during any calendar year.

14. Changes to Our Privacy Policy

We may change this privacy policy at any time and from time to time. The most recent version of the privacy policy is reflected by the version date located at the top of this privacy policy. All updates and amendments are effective immediately upon notice, which we may give by any means, including, but not limited to, by posting a revised version of this privacy policy or other notice on the Sites. We encourage you to review this privacy policy often to stay informed of changes that may affect you.

15. Disputes

Any dispute regarding your use of our Services, including any use of your information or this privacy policy is subject to our Terms of Use, including arbitration, limitations on damages, and the resolution of disputes.

16. How to Contact Us

If you have any questions, comments, or concerns about this Privacy Policy or our privacy practices email us at privacy@uscap.org, call customer service at 706.733.7550 or 760.327.6777, or write to us at the address below.

United States and Canadian Academy of Pathology
500 South Palm Canyon Drive, Suite 321
Palm Springs, CA  92264.

When contacting us, please include your full name, address, phone number, and email address, and indicate the specific nature of your request. The data controller of your personal information is the United States and Canadian Academy of Pathology.