Annual Meeting Abstract Submissions

Conceptual. Theoretical. Intellectual. Imaginative. Academic.

These words define abstract as existing in thought, or as an idea, not having a physical or concrete existence.

USCAP defines abstract as the synoptic summary of your intellectual focus or research investigation. Convert your thought or idea into something concrete.

View 2019 Abstract Status

Requirements

Scientific material must be original and not previously published, nor currently accepted for publication or presentation at another meeting prior to the USCAP 2019 Annual Meeting.

Submission Deadline – Submissions are now Closed

The deadline to submit abstracts completed on Thursday, September 27, 2018 at 12:00 pm Central Daylight Time.

Abstract Fee

There is a $45 non-refundable processing fee for each abstract submission.

USCAP Embargo Policy

Unless otherwise noted, all abstracts presented at the USCAP Annual Meeting are embargoed until the date and time of presentation. They cannot be presented in any national or international forum or be published (online of print) in abstract or manuscript form prior to first day of the USCAP annual meeting. USCAP reserves the right to lift the embargo on specific abstracts that are selected for promotion prior to or during the USCAP Annual Meeting.

Complete Abstract Guidelines

Scientific material must be original and not previously published, nor currently accepted for publication or presentation at another meeting prior to the USCAP 2019 Annual Meeting. You may submit as many abstracts as you wish; however, no more than three abstracts will be accepted from any first author. There is no limit for co-authorship. Abstracts are blinded for review. Please do not include identifying information in the body of the abstract (such as institutional names). View the complete rules and submission guidelines below.

All abstracts submitted to the USCAP 2019 Annual Meeting must meet the eligibility requirements below:

  • Scientific material must be original.
  • Abstracts are not eligible for consideration if the paper has been presented at a major national or international meeting prior to the USCAP 2019 Annual Meeting, March 16-21, 2019.
  • Abstracts cannot be previously published, online or in print, prior to the USCAP 2019 Annual Meeting, March 16-21, 2019.
  • If the accepted abstract is also submitted as a manuscript for publication, authors are responsible for coordinating a publication date that abides by the Academy’s embargo policy. If publication occurs online or in print before the USCAP 2019 Annual Meeting, March 16-21, 2019, the abstract must be withdrawn. Please notify the Academy via e-mail at support@uscap.org.
  • If you choose to submit a manuscript to the following journals prior to the abstract presentation in March 2019, you will need to indicate this on your submission form and in a cover letter on your journal submission. USCAP has an agreement with these journals to withhold approved manuscripts from publication until the embargo is lifted.
    -Modern Pathology
    -Laboratory Investigation
    -Human Pathology
  • All abstracts must follow USCAP’s embargo policy. Any abstract found to be presented or published prior to the USCAP 2019 Annual Meeting, March 16-21, 2019 will be removed from the program.
  • USCAP will run all abstracts through a plagiarism checker to verify the originality of the work.

Author Eligibility

  • Individuals may submit as many abstracts as they wish; however, no more than three abstracts will be accepted from any first author. If more than three first author abstracts are submitted, only the three highest scored abstracts will be accepted.
  • Individuals may serve as a coauthor on an unlimited number of abstracts.

Submission Requirements

Provide your full name, academic degree(s), institution, address (including city and country), and email address. Only the first author and primary contact will receive future correspondence from USCAP regarding the status of the abstract.

Abstract Details

1. The abstract title must be in Title Case.

2. Enter the full names for all authors.

3. Enter affiliated institution, city, and country.

4. Authors will have 264 characters (including spaces) to complete the abstract title. Authors will have 2500 characters (including spaces) to complete the abstract background, design, results, and conclusion. The program will not allow you to submit your abstract unless it fits the defined space. There is no limit on the number of authors. Authors and affiliations will not deduct from the character count on the abstract.

5. The abstract should be divided into the following: Background, Design, Results, and Conclusion. The submission program provides you with the ability to enter information in each of these sections and displays them on the final abstract form in this manner. These headings will appear automatically – do not type them in.

Abstracts are blinded for review. Please do not include identifying information in the body of the abstract (such as institutional names).

7. In addition to text allotments described above, tables and figures are permitted. Guidelines are enumerated below:

  • Figures
    • Maximum of 2 figures per abstract submission
    • Width – 3.75 inches
    • Height – no more than 4 inches tall
    • Maximum file size cannot exceed 3MB
    • Images must be high resolution, 300 DPI, RGB
    • Only jpg (jpeg) or png formats are allowed
    • Once you upload a Figure, you can update it by uploading a different file to the same location or delete by selecting the Delete Figure button.
  • Table
    • Maximum of 1 table per abstract submission. Text in the table will not deduct from the character count.
    • Width – 3.75 inches
    • Height – no restrictions
    • Font – Helvetica/Arial no less than 5pt

8. Standard abbreviations are acceptable. A special abbreviation should be placed in parentheses after the first appearance of the full word for which it stands. Greek and mathematical symbols are provided in the character map within the program.

9. Generic drug names are preferred and should be written without capitals. If a proprietary drug name is used, the first letter should be capitalized.

10. Abstracts can be edited up to the point of the submission deadline and closure of the abstract submission site. There is no final submit button.

Presentation Type

Check Poster Only or Either Poster or Platform on the Submit Abstract page. The Abstract Assignment Committee will make the final determination between poster and platform session. Assignments reflect the scientific merit of the abstract and the Committee’s opinion regarding the most effective presentation method.

  • Poster Presentations – There are six poster sessions over the course of three days. Posters will be on display for half days on Monday, Tuesday or Wednesday. Authors are expected to be at their posters during the morning and afternoon breaks.
Date Time of Break
Monday, March 18 9:30 – 11:00 AM
3:00 – 4:30 PM
Tuesday, March 19 9:30 – 11:00 AM
2:45 – 4:00 PM
Wednesday, March 20 9:30 – 11:00 AM
2:30 – 4:00 PM
  • Platform Presentations – Each platform presentation is limited to fifteen (15) minutes, this includes ten (10) minutes for the presentation and five (5) minutes for questions. All platform presentations must utilize digital/electronic projection using Microsoft PowerPoint.    

Category

Abstracts must be submitted in one of the categories listed below. Abstracts submitted to an inappropriate category will be reassigned accordingly.

• Autopsy • Infectious Disease Pathology
• Bone and Soft Tissue Pathology • Informatics
• Breast Pathology • Medical Renal Pathology
(including Transplantation)
• Cardiovascular Pathology • Liver Pathology
• Cytopathology • Neuropathology and
Ophthalmic Pathology
• Dermatopathology • Pancreas, Gallbladder, Ampulla,
and Extra-Hepatic Biliary Tree

• Education

• Endocrine Pathology

• Pathobiology
(including Pan-genomic/
Pan-proteomic approaches to cancer)
• Gastrointestinal Pathology • Pediatric Pathology
• Genitourinary Pathology
(including Renal tumors)
• Pulmonary Pathology
(Including Mediastinum)
• Gynecologic and
Obstetric Pathology
• Quality Assurance
• Head and Neck Pathology • Techniques (including Ultrastructure)
• Hematopathology

Awards

Stowell-Orbison Awards and Autopsy or Surgical Pathology Awards for Pathologists-in-Training

Application information must be completed online through the abstract submission system. In order to be eligible for these awards, applicants must meet all of the following requirements:

  • First author must be a pathologist-in-training
  • Applicants can submit only one first-author abstract for award consideration
  • Upload a verification of eligibility

Detailed award information is available here.

Abstracts accepted for consideration of Stowell-Orbison Awards and/or the Surgical and Autopsy Pathology Awards, will be presented as posters on Monday morning of the USCAP Annual Meeting. Abstracts that are submitted for this competition, but not accepted, will automatically be considered for acceptance as a regular abstract according to subspecialty.

Financial Disclosures

USCAP has zero tolerance for any commercial bias in abstracts and the content must be presented objectively. Reviewers are instructed to reject any abstract which does not meet these criteria.

Each author must complete an Author Disclosure Form for each abstract submitted; this can be done as early as the date that the submission site opens. No abstract will be accepted for a platform presentation without completed disclosure forms from all authors. Authors must note any relationships with companies whose products and/or services are discussed in the abstract. All relationships will be disclosed to the audience.

This policy is not intended to prevent authors with commercial relationships from making a presentation. Disclosure is required to help maintain objectivity and allow audience members to form their own judgments regarding the merit of material presented with the benefit of full disclosure of facts.

Policy on Unlabeled/Off-Label Use

USCAP has determined that disclosure of unlabeled/off-label or investigational use of commercial product(s) is informative for audiences and therefore requires this information to be disclosed to the learners at the beginning of the presentation. Uses of products discussed in this educational activity may not be the same as those indicated in product labeling approved by the Food and Drug Administration (FDA). USCAP requires that any discussions of such “off-label” use be based on scientific research that conforms to generally accepted standards of experimental design, data collection, and data analysis. All references to unlabeled/off-label use of products in the abstract must be disclosed on the poster when presented.

Abstracts from Industry

  • Abstract must report only research findings. No advertising or product identification by brand name is allowed.
  • Commercial, product, and company logos cannot be placed on posters or poster boards.
  • Posters that contain any type of commercial promotion, as described above, will be removed from the poster hall immediately without notice to the presenter.
  • All posters presented by industry must include a disclosure statement.

Abstract Fee

There is a $45 non-refundable processing fee for each abstract submission. Credit card payment must be made by selecting Pay & Submit. Payment must be made in order to complete the submission process. 

Notification of receipt will be emailed to the primary contact following the payment. NOTE: It is your responsibility to contact USCAP if you do not receive confirmation of abstract receipt within 1 business day. USCAP will be able to confirm receipt of your abstract or will assist you to ensure that your abstract has been completed.

 

Submission Deadline

Only electronic submissions will be accepted. To be eligible for review:

  • Submission must be received by Thursday, September 27, 2018; 12:00 PM Noon, Central Daylight Time
  • The abstract fee must be paid prior to the abstract deadline
  • All authors and co-authors must have completed an Author Disclosure Form for each abstract.

Notifications

Notification of acceptance or rejection will be sent to the first author and primary contact by e-mail in early November; authors will not receive any notifications by mail. A second notification specifying presentation type and further details about the presentation will be sent to the first author and primary contact in late November. If you do not receive an e-mail by mid-December please login to the Abstract Submission site with the login credentials used to create the submission and select the View Final Status button.

If an abstract is accepted, the presenting author is required to register for the USCAP 2019 Annual Meeting and pay the general registration fee. Online registration will be available on the USCAP website November 1, 2018. All registrations must be completed online. Register early as fees for early registration are discounted.

USCAP Embargo Policy

Unless otherwise noted, all abstracts presented at the USCAP Annual Meeting are embargoed until the date and time of presentation. They cannot be presented in any national or international forum or be published (online of print) in abstract or manuscript form prior to first day of the USCAP annual meeting. USCAP reserves the right to lift the embargo on specific abstracts that are selected for promotion prior to or during the USCAP Annual Meeting.

Frequently Asked Questions

What is the abstract submission deadline?
Abstracts are due Thursday, September 27th at 12:00 pm CDT. A completed abstract must include the following:

  • Abstract Title, Background, Design, Results, and Conclusion
  • Completed Payment
  • To be considered for a platform presentation, all author disclosures must have been completed. Each author will need to submit a disclosure for each abstract.
How do I get my login information to submit an abstract?
    • Emails regarding login information or disclosures may be blocked by your institutions spam blocker. Please ask your institution’s Information Technology staff to “white list” any emails coming from uscap.org and xcdsystem.com.
    • In order to login visit the login page and enter your email address & password.
    • If you do not remember your password, click Reset Password on the submission login page. If you no longer have access to the email associated with your account, please email support@uscap.org or call USCAP offices: at +1-706-733-7550
How do I update my contact information?
  • Once you are logged in, click Profile Home in the upper left of the abstract submission site, then select Update Profile.
  • Select the Update Profile button at the bottom to save your changes.
Do I need to add section headings or are they added automatically?
No, you do not need to add section headings. The headers (Background, Design, Results, Conclusion) will be added automatically in the publication of abstracts.
How do I edit my abstract?
  • Login to the abstract submission site and select the Edit Abstract button to make necessary changes.
  • Then click the Update Abstract button to save your changes.
How do I edit or delete a figure/image?
  • To edit a figure/image: select the figure you would like to edit, and select a new file. The new file will override the existing file.
  • To delete a figure: select the delete figure button under the figure and scroll to the bottom and select Update Abstract.
Do images or tables take away from the character limit?
No. Authors will have 264 characters (including spaces) to complete the abstract title. Authors will have 2500 characters (including spaces) to complete the abstract background, design, results, and conclusion. Text in the results table will not deduct from the character count.
I did not receive an email to complete my disclosure, how do I complete it?
  • Emails may be blocked by your institutions spam blocker. Please ask your institutions Information Technology staff to white list any emails coming from uscap.org and xcdsystem.com.
  • Also, co-authors may login to complete their disclosures.
  • Once logged in, click on the 2019 Annual Meeting Abstract Submission button
  • Then scroll down and click on the Author Disclosure button. It will be red if the disclosure(s) are incomplete.
  • Follow the prompts to complete and submit your disclosure.
How do I complete disclosures as primary presenter?
  • Once you have submitted your abstract, the Author Disclosure button will turn red and become active.
  • Select this button and follow the prompts to complete your disclosure.
  • You cannot complete disclosures for the co-authors on your abstract. Each of the co-authors will need to login to the system and complete their own disclosures.
  • To be considered for a platform presentation, all author disclosures must have been completed.
How do I see which co-authors have completed their disclosures?
Only primary presenters can check the status of co-author disclosures. Follow the steps below to find out which co-authors have completed their disclosures.

  • Login to view your abstract
  • Once logged in, click on 2019 Annual Meeting Abstract Submission
  • Scroll down to view your abstract
  • Select View Disclosures
  • A screen will pop-up showing all the co-authors and their disclosure status
  • To be considered for a platform presentation, all author disclosures must have been completed.
How do I pay for and submit my abstract?
  • Visit the login page.
  • Enter your email address and password to login.
  • Once you are logged in, click on the 2019 Annual Meeting Abstract Submission button.
  • Scroll down and click on Payment
  • Follow the prompts to enter your payment information and submit.
  • The submission fee for each abstract is $45USD.
  • A abstract submission is not considered Complete until the submission fee is paid. After paying the submission fee, you can still update your abstract until the deadline: Thursday, September 27, 2018 at 12:00 PM Central Daylight Time.

NOTE: There is no final submit button. Once the payment and all author disclosures are received, the abstract is considered complete. You may edit your abstract until the submission site closes on Thursday, September 27, 2018 at 12:00 PM Central Daylight Time.

How do I get a receipt for my payment?
  • Visit the login page.
  • Enter your email address and password to login.
  • Once you are logged in, click on the 2019 Annual Meeting Abstract Submission button.
  • Scroll down and click on Payment Receipt.