Annual Meeting Abstract Submissions

Conceptual. Theoretical. Intellectual. Imaginative. Academic.

These words define abstract as existing in thought, or as an idea, not having a physical or concrete existence.

USCAP defines abstract as the synoptic summary of your intellectual focus or research investigation. Convert your thought or idea into something concrete.

 

Save the Date – 2020 Abstract Submissions open on Wednesday, August 14, 2019

Requirements

Scientific material must be original and not previously published, nor currently accepted for publication or presentation at another meeting prior to the USCAP 2020 Annual Meeting.

Submission Deadline

The deadline to submit abstracts is Thursday, September 26, 2019 at 3:00 pm Eastern Daylight Time.

USCAP Embargo Policy

Unless otherwise noted, all abstracts presented at the USCAP Annual Meeting are embargoed until the date and time of presentation. They cannot be presented in any national or international forum or be published (online of print) in abstract or manuscript form prior to first day of the USCAP annual meeting. USCAP reserves the right to lift the embargo on specific abstracts that are selected for promotion prior to or during the USCAP Annual Meeting.

Eligibility Requirements

Scientific material must be original. It cannot be previously published in abstract or manuscript form. It also cannot be currently accepted for publication or presented at another meeting prior to the USCAP 2020 Annual Meeting, February 29-March 5, 2020. You may submit as many abstracts as you wish; there is no limit to the number of co-authored abstracts. However, no more than three abstracts will be accepted from any first author. If more than three first-author abstracts are submitted, the lowest scoring abstract will be immediately rejected. Abstracts are reviewed in a blinded fashion. Please do not include any identifying information such as institutional names or specific names for institutional assays, in the body of the abstract. View the complete rules and submission guidelines below.

All abstracts submitted to the USCAP 2020 Annual Meeting must meet the eligibility requirements below:

  • Scientific material must be original.
  • Abstracts are not eligible for consideration if the paper has been presented at a major national or international meeting prior to the USCAP 2020 Annual Meeting, February 29-March 5, 2020.
  • Abstracts cannot be previously published, online or in print, prior to the USCAP 2020 Annual Meeting, February 29-March 5, 2020.
  • If the accepted abstract is also submitted as a manuscript for publication prior to the USCAP 2020 Annual Meeting, the authors are responsible for coordinating with the journal to determine a publication date that abides by the Academy’s embargo policy. Abstracts related to manuscripts that are published online or in print before the USCAP 2020 Annual Meeting, February 29-March 5, 2020, must be withdrawn. Please notify the Academy via e-mail at support@uscap.org.
    • If you choose to submit a manuscript to the Modern Pathology or Laboratory Investigation prior to the abstract presentation at the USCAP 2020 Annual Meeting, February 29-March 5, 2020, you will need to indicate this on your submission form and in the cover letter of your journal submission. USCAP has an agreement with these journals to withhold approved manuscripts from publication until the embargo is lifted.
  • All abstracts must follow USCAP’s embargo policy. Any abstract found to be presented or published prior to the USCAP 2020 Annual Meeting, February 29-March 5, 2020 will be removed from the program.
  • USCAP will examine all abstracts with anti-plagiarism software to verify the originality of the work. Flagged abstracts will be manually reviewed and those that represent only an incremental advance or lack sufficient novelty compared with published abstracts will be rejected.

Author Eligibility

  • Individuals may submit as many abstracts as they wish; however, no more than three abstracts will be accepted from any first author. If more than three first author abstracts are submitted, only the three highest scored abstracts will be accepted.
  • Individuals may serve as a coauthor on an unlimited number of abstracts.
Submission Requirements

Contact Information

Provide your full name, academic degree(s), institution, address (including city and country), and email address. Only the first author and primary contact will receive future correspondence from USCAP regarding the status of the abstract.

To ensure all authors are able to receive email correspondence from USCAP, please add the following domain to your email software.

  • xcdsystem.com

Co-Authors

  • The full name, institution, city, state, country, and email is required for all co-authors.
  • Upon entry of an author, an automatic email is sent from the system requesting the author login and complete a disclosure. The primary contact and first author are responsible for ensuring all authors complete their disclosures prior to closure of the submission website on Thursday, September 26, 2019; 3:00 PM.
  • Authors can complete their disclosures at any point after being added to the system up to the closure of the submission website. If you are submitting an abstract for a platform presentation, it is the responsibility of the first author to ensure all authors have completed their disclosure. If any author disclosures are missing at the time of closure of the submission website, the abstract will automatically default to a poster presentation.

Abstract Title

1. The abstract title must be in Title Case.

a. Capitalize the first word of the title.
b. Capital letters should be used for all nouns, verbs, adjectives, adverbs, and pronouns, and subordinate conjunctions (e.g. because, although). All other words, including articles, coordinate conjunctions (e.g. and, or, but), and prepositions should be lowercase.
c. Do use lowercase and uppercase letters in instances when they have specific meanings (e.g. mCEA, HER2).

2. Do not include a period at the end of the title.
3. The maximum length of the abstract title is 264 characters (including spaces).

EXAMPLE
Correct: Utility of p53 and mCEA Immunostaining In Biliary Cytology Specimens

Incorrect: Utility of p53 and mcea Immunostaining in biliary cytology specimens.

Frequently Asked Questions

What is the abstract submission deadline?
Abstract submissions will open on Wednesday, August 14, 2019. Abstracts are due Thursday, September 26th at 3:00 pm EDT. A completed abstract must include the following:

  • Abstract Title, Background, Design, Results, and Conclusion
  • Completed Payment
  • To be considered for a platform presentation, all author disclosures must have been completed. Each author will need to submit a disclosure for each abstract.
How do I get my login information to submit an abstract?
    • Emails regarding login information or disclosures may be blocked by your institutions spam blocker. Please ask your institution’s Information Technology staff to “white list” any emails coming from uscap.org and xcdsystem.com.
    • In order to login visit the login page and enter your email address & password.
    • If you do not remember your password, click Reset Password on the submission login page. If you no longer have access to the email associated with your account, please email support@uscap.org or call USCAP offices: at +1-706-733-7550
How do I update my contact information?
  • Once you are logged in, click Profile Home in the upper left of the abstract submission site, then select Update Profile.
  • Select the Update Profile button at the bottom to save your changes.
Do I need to add section headings or are they added automatically?
No, you do not need to add section headings. The headers (Background, Design, Results, Conclusion) will be added automatically in the publication of abstracts.
How do I edit my abstract?
  • Login to the abstract submission site and select the Edit Abstract button to make necessary changes.
  • Then click the Update Abstract button to save your changes.
How do I edit or delete a figure/image?
  • To edit a figure/image: select the figure you would like to edit, and select a new file. The new file will override the existing file.
  • To delete a figure: select the delete figure button under the figure and scroll to the bottom and select Update Abstract.
Do images or tables take away from the character limit?
No. Authors will have 264 characters (including spaces) to complete the abstract title. Authors will have 2500 characters (including spaces) to complete the abstract background, design, results, and conclusion. Text in the results table will not deduct from the character count.
I did not receive an email to complete my disclosure, how do I complete it?
  • Emails may be blocked by your institutions spam blocker. Please ask your institutions Information Technology staff to white list any emails coming from uscap.org and xcdsystem.com.
  • Also, co-authors may login to complete their disclosures.
  • Once logged in, click on the 2019 Annual Meeting Abstract Submission button
  • Then scroll down and click on the Author Disclosure button. It will be red if the disclosure(s) are incomplete.
  • Follow the prompts to complete and submit your disclosure.
How do I complete disclosures as primary presenter?
  • Once you have submitted your abstract, the Author Disclosure button will turn red and become active.
  • Select this button and follow the prompts to complete your disclosure.
  • You cannot complete disclosures for the co-authors on your abstract. Each of the co-authors will need to login to the system and complete their own disclosures.
  • To be considered for a platform presentation, all author disclosures must have been completed.
How do I see which co-authors have completed their disclosures?
Only primary presenters can check the status of co-author disclosures. Follow the steps below to find out which co-authors have completed their disclosures.

  • Login to view your abstract
  • Once logged in, click on 2019 Annual Meeting Abstract Submission
  • Scroll down to view your abstract
  • Select View Disclosures
  • A screen will pop-up showing all the co-authors and their disclosure status
  • To be considered for a platform presentation, all author disclosures must have been completed.
How do I pay for and submit my abstract?
  • Visit the login page.
  • Enter your email address and password to login.
  • Once you are logged in, click on the 2019 Annual Meeting Abstract Submission button.
  • Scroll down and click on Payment
  • Follow the prompts to enter your payment information and submit.
  • The submission fee for each abstract is $45USD.
  • A abstract submission is not considered Complete until the submission fee is paid. After paying the submission fee, you can still update your abstract until the deadline: Thursday, September 27, 2018 at 12:00 PM Central Daylight Time.

NOTE: There is no final submit button. Once the payment and all author disclosures are received, the abstract is considered complete. You may edit your abstract until the submission site closes on Thursday, September 27, 2018 at 12:00 PM Central Daylight Time.

How do I get a receipt for my payment?
  • Visit the login page.
  • Enter your email address and password to login.
  • Once you are logged in, click on the 2019 Annual Meeting Abstract Submission button.
  • Scroll down and click on Payment Receipt.