2019 Annual Meeting

Satellite Symposia at USCAP Annual Meeting

Satellite Symposia are industry-sponsored, CME-certified symposia offered in conjunction with the USCAP Annual Meeting. Medical education companies are invited to submit proposals to conduct a symposium at the USCAP Annual Meeting. 

The following guidelines provide important information regarding hosting a satellite symposium at the USCAP Annual Meeting. To apply for a Satellite Symposium slot, companies will need to complete the application form by January 7, 2019. USCAP will review within five (5) business days, and upon approval, medical education companies can submit grants to the indicated supporter(s).

Please contact the USCAP Education Department if you have any questions or require further information.

Satellite Symposium Opportunities at the 2019 USCAP Annual Meeting

2019 USCAP Annual Meeting March 16-21, 2019 Gaylord National Resort & Convention Center National Harbor, Maryland Satellite Symposia must offer AMA PRA Category 1 Credits™. The accredited providers are responsible for the logistics, content, quality, and scientific integrity of their Satellite Symposium.

USCAP anticipates approximately 150-200 learners to attend each satellite symposium. Total attendance anticipated at the 2019 Annual Meeting is approximately 4,000 pathologists. The fee for hosting a Satellite Symposium is $60,000. This fee includes the following:

 
  • Room that seats 150-200 (set in rounds).
 
  • AV package
    -One (1) screen
    -LCD projector in 16:9
    -Laser pointer/mouse
    -Laptop
    -Confidence monitor on head table
 
  • Registration through general registration site
 
  • Listing of symposium title, description, faculty, and agenda in the digital program book (Information must be received by Friday, January 11, 2019)
 
  • One-time use of USCAP Annual Meeting attendee mailing list
 
  • Registration and promotional emails sent by USCAP
 
  • One (1) dedicated app alert sent to all 2019 Annual Meeting attendees who have downloaded the app
 
  • Two (2) lead retrieval licenses
 
  • Complimentary meeting space for slide review

Time Slots

All Satellite Symposium will be held in the morning from 6:00 – 7:45 AM on the following days:

  • Monday, March 18
  • Tuesday, March 19
  • Wednesday, March 20

In order to apply for a Satellite Symposium slot, companies will need to complete the application form. Slots will not be assigned once funding has been approved.

Program Content

USCAP does not provide continuing medical education credits for the Satellite Symposia and assumes no responsibility for credits offered by other organizations. The accredited providers are responsible for content, quality, and scientific integrity of their Satellite Symposium. USCAP will not suggest or approve content or speakers for activities. 

The following are required for each Satellite Symposium.

  • The program must be presented in an objective, balanced, and scientifically rigorous manner. 
  • The content and format of the CME activity and its related materials must promote improvements or quality in health care and not a specific proprietary business interest.
  • Speakers must disclose relevant conflicts of interest prior to the CME activity. A written disclosure slide must precede each presentation.
  • References must be included with data and slides.
  • Evaluation of symposium content and speakers as well as a final attendance count must be provided to USCAP. 
  • The program cannot promote a specific drug product or service and must meet the policies and guidelines of ACCME.

Promotion and Marketing

As a promotional benefit to the companies hosting a Satellite Symposium, USCAP will provide the following:

  • Registration through the Annual Meeting website and if necessary, link to external registration site.
  • Listing of symposium title, description, faculty, and agenda in the digital program book (Information must be received by Friday, January 11, 2019)
  • One-time use of USCAP Annual Meeting attendee mailing list 
  • One (1) dedicated app alert sent to all 2019 Annual Meeting attendees who have downloaded the app
  • On-site promotion in looping slides

Additional marketing opportunities available at the expense of the sponsoring company are below:

 
  • Full page ad in the printed Pathfinder Guide
    -$2,500 insertion fee
    -Distributed to 4,000 meeting attendees at registration
    -Must receive artwork by Friday, January 11, 2019
 
  • Digital Flyer on the attendee thumb drive
    -$2,500 insertion fee for 100 MB; $5,000 insertion fee for 250 MB
    -Distributed to 4,000 meeting attendees at registration
    -Must receive digital file by Friday, January 11, 2019
 
  • Room drop at the Gaylord National Hotel
    -Pricing varies, contact USCAP for details

Signage

  • One (1) 38”x87” meter panel is permitted directly outside of the symposium room.
  • Two (2) 22”x28” directional signs are permitted at approved locations.

USCAP must review and approve all promotional materials created including invitations, announcements, fliers, websites, and signs. Please allow up to five business days for USCAP to review.

Logistics

All logistical arrangements are the responsibility of the Satellite Symposium provider. Any additional AV requests or food and beverage needs should be communicated directly with the appropriate vendor. USCAP will provide all necessary contact information to the provider upon approval of funding.

Registration and Room Setup

  • USCAP Annual Meeting general registration is required for admittance to the Satellite Symposium.
  • All symposium rooms will be set for 150-200 in rounds. Any requested changes to the room set can be arranged directly with the venue. All charges for room resets are the responsibility of the sponsoring company.

Food and Beverage

If food and beverage are served at the event, all arrangements must be made with the approved food and beverage vendor and any additional costs are the responsibility of the sponsoring company.

Audio/Visual

The Satellite Symposium fee includes the following AV:

 
  • AV package
    -One (1) screen
    -LCD projector in 16:9
    -Laser pointer/mouse
    -Laptop
    -Confidence monitor on head table

Enduring Production

If you would like to record the program, USCAP works with the recording vendor Kaminsky Productions. They can be contracted to record and produce your activity. The cost for this service is $10,000. The fee includes the following:

  • Video and audio capture of the slides and speakers
  • Post-production
  • Delivery of mp4 and raw data files four (4) weeks after date of activity.

Cancellation Policy

Cancellations of confirmed programs after February 15, 2019 are subject to a $30,000 cancellation fee. Cancellations must be sent in writing to education@uscap.org.

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